A tool for board governance will help automate manual tasks such as organising agendas, minutes and meeting papers. Directors will also be able to share documents and discussions and track progress on tasks. It will also enable legally binding electronic signing of board decisions. It will also aid in preparing boards for their next meetings by highlighting the issues that must be addressed, and granting them access to reports and proposals, as well as other relevant information.
A reputable digital board manager will include features like:
Boardbook’s board portal is flexible and fully digital application with a meeting calendar that optimizes attendance and allows the CEO and Chair to agree on dates for the papers to be released, meetings for committees that report to the board, and for the board to come up with an agenda. It also comes with a document repository that lets you save important documents, like meeting histories. It will also offer a variety of communication tools that include discussion boards and chats 1:1 and group channels for communications, as well as an annotation tool that permits users to highlight and add comments to any uploaded file to the book of boards.
Diligent is a cloud-based solution that encapsulates all the elements of a board’s meeting in software, including the collection and collation of documents, agenda setting minutes, agenda setting and the uploading of papers for board meetings into a workflow prior to the board meeting. Directors also have access to an individual workspace for documents and discussions that allow them to annotate files, upload personal notes, and communicate using various ways, including one-on-one discussions with members of the group or individually. It uses strong browser security to ensure that your information is safe and adheres to strict security guidelines.