Board software is a great tool to conduct online meetings. This enables more efficient meeting processes, better board engagement, and better management of paperwork. Utilizing specialized tools is crucial for the success of any meeting, whether it is held in person or via video conferencing. Implementing these tools can be difficult and requires training as well as adjusting existing processes.
The most effective board management software provides a single, integrated solution for the entire process of meeting. It helps administrators create a meeting agenda and provide relevant documents to members in advance. It lets them distribute the materials and record meetings with its integrated audio/video meeting tool. It can even automatically generate minutes of meetings after the meeting. In addition, it can store and secure all board materials in one central place that is easy to access.
Software that minimizes distractions is another important feature. It should, for example let attendees muffle their microphones when they’re not speaking. It should also establish conversation protocol, such as the procedure for raising your hand to ask a question, or to request permission to speak. To avoid confusion and frustration it is crucial that the rules are clear to all participants prior to the meeting.
In addition, the software must be available on all devices so that users can easily access it. The best portals come with versions that are optimised for desktop, tablet, and mobile. This helps the software reach its goal to increase attendance and increase the involvement of board members.