Posted on Leave a comment

Board Meeting Procedures – How to Conduct a Successful Meeting

When it’s meeting in person or via video conference, board meetings should be focused on making decisions and setting goals for the future. This can be achieved by following some simple rules for meeting on the board.

It is essential to ensure that there’s a sufficient number of people in attendance before any formal business can be discussed. This is generally stipulated in the bylaws of the entity and includes a roll call to ensure there are enough people present to vote.

The chair will then ask whether there are any corrections or additions that members would like to make to the minutes of the previous meeting. If none are found then they should be ratified in the form of a written.

After the old business has been settled, you are able to start a new business. The board must go through the agenda item-by-item, allowing time for discussion and voting. The ideal is that the items for discussion should be discussed at the beginning of the meeting. This is because these issues are likely to be discussed and analyzed in previous board meetings or even one-on-one with individual directors.

To keep the meeting moving it is essential to establish clear guidelines for speaking time. Directors, for instance, should only speak once the speaker in front of them has finished. Additionally there should be no interruptions to another speaker regardless of importance of their message. If a topic is taking over your time, think about moving it to the next meeting or arranging an interim conference so that you can finish it in a shorter time.

Leave a Reply

Your email address will not be published. Required fields are marked *